Inviting a brand ambassador or recruiter to connect their social profile

Connecting a social profile to CareerArc allows us to automatically distribute job and employer brand posts to that page on behalf of the profile owner. This is a key part of our automated distribution service and helps amplify your reach across social media.

To increase the visibility of your job postings and employer brand, we recommend connecting the social profiles of your recruiters and brand ambassadors. Sharing content through their networks helps drive greater engagement and visibility.

There are now two ways to invite recruiters and ambassadors to connect their profiles:

Individual Invitations:

Select Profiles from the left-side navigation bar

Choose Add profile from the top right of the page and select the social channel you would like to connect.

This will take you to the authorization profile page. Because this profile is managed by another person, select the Create invitation option. 

This opens the Create invitation page. From here you will enter the email address, and first and last name of the person that manages the social profile you'd like to connect.

Alternatively, if this person already has a user account in your CareerArc company, you can choose the Select a CareerArc user instead option. This will open a drop-down list option of users already in your company account.

Finally, you can opt to add a custom message to the email invitation, so it includes any instructions or customized language for your team. 

Selecting continue will provide two options:

• To copy the invitation link to send to the user personally via email or work channel OR
• To click send email to send an automatic email from the CareerArc system* with any custom message added at the time of creating the invitation.
  • • • • • • *This email comes from an @careerarc.com email address, so if your company has extra-strong spam filters you may want to follow up with the user to ensure that they received it. You can always come back later to copy the invitation link instead!

The email generated from the send email button will directly send your brand ambassador or recruiter an email that looks like this (but with your custom text instead!):

When the user selects the Connect profile option, it will take them through the authorization process for the page they are connecting.

First, select Connect profile and enter in the correct username and password for the social profile. This will always be the personal credentials used to log in to each platform (even if you are connecting a company page, it will be the personal credentials of the page admin).

Then select the profile you would like to connect (if you are the admin on any pages, they will show up here):

 Lastly select save and see the confirmation that your social profile is now connected to CareerArc:

Universal Invitation Link (New!):

Whether you're launching a new ambassador program or expanding an existing one, getting people connected shouldn't slow you down. With our universal invitation link, you can invite multiple ambassadors at once—no manual emails, no one-by-one setup. It's fast, scalable, and built to make onboarding a breeze.

Here’s how to access and share your universal link:

• Go to the Profiles page in your left-hand navigation.

• Click the Invite Ambassadors button at the top of the page.

• A pop-up module will appear with your universal invitation link.

• Copy and share this link with ambassadors using your preferred method—Slack, email, or any internal messaging tool.

What ambassadors will experience:

1. Access the Invitation Link
   They’ll open the link and be prompted to create a CareerArc account with limited permissions—just enough to manage their own ambassador profile.

2. Connect Their LinkedIn Profile
   Ambassadors will log in and authorize LinkedIn to allow automatic post publishing.

3. Join Profile Groups (if applicable)

   During onboarding, ambassadors may be assigned to one or more profile groups—a feature designed to save time and streamline scheduling for admins. When a profile group is added to a campaign, the system automatically applies a group-level posting schedule and intelligently staggers posting times across individual profiles, creating a natural, varied cadence. No more setting up each profile one by one.

   Ambassadors don’t need to configure anything themselves—the system handles all scheduling based on the group’s assigned settings

   

4. Access Their Dashboard
   After setup, they’ll land on a personalized dashboard where they can:

   • View the campaigns they’re connected to

   • See their assigned profile groups

   • Check their weekly publishing schedule on a custom calendar

This experience is fully branded and designed to be intuitive, making it easier than ever to get ambassadors up and running.

If you are running to any issues or have any further questions, please contact our Support Team and they will be happy to help you out!